2nd COACHING MEETING - PROCESS & EMAIL TEMPLATE

After your first coaching call with a recently recruited facilitator follow the below process:

  1. Fill out the facilitators Feedback Spreadsheet. If the facilitator does not yet have a feedback spreadsheet follow the below process:

    1. Head to TEAM COACHING FOLDERS on UPP’s Google Drive

    2. Create a new folder in the Facilitators Name

    3. Duplicate the Feedback Spreadsheet Template and title it “FACILITATORS NAME - FEEDBACK SPREADSHEET”

    4. Move this new document into the new facilitators coaching folder that has just been created

  2. Update the facilitators content tiers. If the facilitator does not yet have a column follow the below process:

    1. Find the template column on the far right hand side of the document (past the colour key).

    2. Copy this column.

    3. In the right section (Brisbane, Sydney or Melbourne - depending on where the facilitator is based) add a column by right clicking, moving other columns to the right, and a fresh column will appear.

    4. Paste the copied template column into this new column.

    5. Change the name from TEMPLATE to the new facilitators name.

  3. If you haven’t already done so, plan out the content that will be covered in the next coaching meeting. This will be based on what workshops the facilitator has coming up, but is usually Tier 1 of ASPIRE HIGHER at this stage. If unsure reach out to a team leader to ask for their guidance.

  4. Fill in the below email template by filling in the bold sections.

SUBJECT LINE: Second Coaching Meeting Set Up

Send to: Coachee

CC: HOT and / or Learning Leader

Hi FACILITATORS NAME,

Thank you again for your time at your first UPP coaching session! As mentioned at the end of the session, here are a few things for you to be aware of as we prepare for our next Coaching Call.

Firstly, please find your Feedback Spreadsheet here: ADD LINK TO FACILITATORS FEEDBACK SPREADSHEET HERE. I'll be summarising the feedback given in our calls here for you to revisit at any time. I'll do so in the "Coach's Comment" section. Scrolling to the right of the spreadsheet, you'll see the "Captain's Comments" section. It's there that Senior Facilitators that you work with might like to place useful feedback as well.

The CONTENT TIERS 2023 tab in the FACILITATOR PROGRESS TIERS has been updated so you can keep track of your progress. As a reminder, GREEN indicates that you are clear to start presenting this content in a school, ORANGE means you are learning it and we will revisit this, RED means you haven't started to look at this content. Please take note of what is green or orange from the last meeting.

For our next call, I want you to work on the following:

From NAME OF WORKSHOP:

  • CONTENT

From NAME OF WORKSHOP:

  • CONTENT

Our next Coaching Call will be on DAY / DATE / TIME. A Google Meet invite should already have been sent to you. If there are any issues with this, please reach out and let me know.

Lastly, once you have read through this email, please be sure to reply to me and let me know that everything is clear. This is something that we commonly do when emailing internally at UPP, it ensures we have clarity and commitment. If you have any questions or I can help in any way, also be sure to reach out!

Take care and talk soon,

YOUR NAME